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Transcript of How to Become a Digital Minimalist

Transcript of How to Become a Digital Minimalist written by John Jantsch read more at Duct Tape Marketing

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John Jantsch: Hello, and welcome to another episode of the Duct Tape Marketing Podcast. This is John Jantsch, and my guest today is Cal Newport. He is an associate professor of computer science at Georgetown University and the author of six books, including the one we’re going to talk about today, Digital Minimalism: Choosing a Focused Life in a Noisy World. Cal, thanks for joining me.

Cal Newport: John, it’s my pleasure to be back.

John Jantsch: Writing a book with the title minimalism in it makes you have to say that word a lot, and, I don’t know about you, but that word’s hard to say sometimes.

Cal Newport: I didn’t realize that until the press tour started because when you’re writing it, hey, it looks nice on the page, but then when you have to say it a hundred times at interviews you realize it’s a bit of a mouthful.

John Jantsch: I know the answer to this, but I’m sure you’ve been asked, is there any irony in the fact that a computer science professor is talking about minimizing your digital footprint?

Cal Newport: I actually think there’s a lot of logic to it. I mean obviously technologies play a massive role in our daily experience and the way our culture unfolds. It seems to me that one of the voices we need in this conversation are the people who actually work on those technologies themselves. To me it was natural that as a computer scientist I’m one of the people that’s involved in discussing what role should tech play, how do we get the value out of it, how do we sidestep the negatives as well.

John Jantsch: Essentially the book is about reducing the time we spend online, focusing on a small number of activities to support the things we deeply value. When did we lose that?

Cal Newport: Well, that’s a good question. We’ve always struggled with technologies, but I think we’re in a particular state of unease that’s really emerged, let’s say, in the last few years when people begin to notice it. I think the core of this unease is about the amount of time so many of us are spending looking at these little screens in our hands. If you talk to people, the issue is not utility. It’s not necessarily what they’re doing when they look at their screen is in itself worthless or bad. That’s not really the grounds on which discussion is happening.

Cal Newport: The thing that seems to be making people uneasy is autonomy, the idea that they’re looking down at these screens way more than they know is useful, way more than they know is healthy to the exclusion of things they know are more important. It’s their sense of I’m losing control over what I’m doing with my time and attention, and as a result my actual humanity is diminished or the enjoyment of my life is going down. I think that’s the crisis that I’m trying to respond to with this book.

John Jantsch: I’m like a lot of people, I mean the book resonates with me tremendously. That’s my job is to be online sort of, and so I find myself like a lot of people really drawn to it. I also find myself sometimes going, “No. Put that thing down. What are you doing?” It’s almost become a chemical reaction.

Cal Newport: That’s the issue that’s going on is that these services have utility. There’s a reason why we signed up for it. The reason why we’re upset is because especially in the case of, let’s say, social media and other attention economy conglomerates, the experience was subtly re-engineered, after most people actually signed up for it, to try to get us to look at these screens way more than we actually were before, and way more than we need to be looking at them, so that the revenue numbers could go up.

Cal Newport: I think that’s the thing that’s getting to people. It’s also why this conversation is so complicated is that we’re used to these type of things being cut and dry, like with cigarettes, where people say, “I don’t want to smoke cigarettes. There’s no benefit to smoking cigarettes. I will do whatever it takes to stop smoking cigarettes.” Cut and dry. Much more complicated now.

Cal Newport: What we have here is network technologies that have deep innovations underlying them and real utility, and yet at the same time our relationship with them has really mutated over time to be something that’s unhealthy. It’s a more complicated net that we have to untangle here.

John Jantsch: For example, I mean it’s easy to say you’re scrolling through Facebook, that serves no purpose usually. I could get on Medium all day long and read stuff that’s really good and maybe useful. It’s still consuming my day.

Cal Newport: Exactly. These are the type of dynamics that are out there. It’s this mix of usefulness with compulsive behavior patterns that go beyond what’s useful and begin to take away from other values. To me this is why what we need is not just a little bit more self-awareness. This is why we need more than just tips or tricks. We really need a coherent philosophy. How do we make sense of all this tech and integrate them into a life well-lived, because if we just allow it to be out there and floating in this world, and just approach it in an ad hoc manner, we tend to get overwhelmed and the net cost-benefit ratio starts to skew too heavily towards the cost size.

Cal Newport: Digital minimalism is basically an attempt to outline a philosophy of technology use, a way to approach these tools with some care so that you can get big value out of it but avoid big losses at the same time.

John Jantsch: I’m sure you have statistics on this. In fact, I’m going to get to that part where you had your volunteers do an experiment. Does this behavior correlate with us just working more, period?

Cal Newport: Well, there’s two things going on here. When it comes to these unintentional consequences of technology, we have two areas we should care about. One is our work life, one is our personal life. I like to think that digital minimalism tries to focus a little bit more on what’s happening in our life outside of work. There’s huge issues about what’s happening in work in terms of the way technology, the role technology plays. They’re interesting. They’re also pretty complicated, and some of them are pretty unrelated to why we’re looking at our phone so much outside of work.

Cal Newport: Now, of course this all overlaps. The way I like to think about it is that digital minimalism is really about the amount of time you spend looking at your phone even when it’s not necessarily for work, even when it’s not about, “I’m trying to talk to a client or post something about my business,” but just you’re at home. You’re with your kids. You’re at the ballgame. You’re in bed, all these other times in which a life well-lived are crafted. The fact that we’re spending so much of that time voluntarily looking at a screen for even non-professional reasons, that’s the area in which I’m seeing a lot of concern, and I’m trying to address with the book.

John Jantsch: You had an army of volunteers, some 1,600 I think I read. Did I get that right?

Cal Newport: Yeah.

John Jantsch: That you put in an experiment. Explain that experiment or what you were trying to find there.

Cal Newport: The experiment was to step away from these type of technologies, these optional technologies in your personal life, so things like social media and online news and streaming media and YouTube, even podcasts, basically everything digital in your personal life. So, stuff you didn’t have to do for work, or it’s not vital to your day-to-day experience, to step away from it for 30 days. Then during these 30 days, more so than just like a detox. I have negative things to say about digital detoxes as being a standalone thing that are somehow useful. I have some real issues with that.

Cal Newport: During this 30 days, it’s about a lot more than just this detox experience of breaking your habit of compulsively using your phone. It also is about having some space to reflect and experiment and figure out what really is important to me. How do I really want to spend my time outside of work? Figuring out those values, figuring out what’s important to you, so that when the 30 days are over you can then rebuild your digital life from scratch, but now do it with a minimalist mindset of, “I want to selectively choose online behaviors and tools that are going to help these things that I really care about, and ignore everything else.”

Cal Newport: I had this idea that this 30-day process was probably an effective way to become a minimalist. I put the call out to my readers to say, “Hey, does anyone want to try this out?” I thought a couple of dozen people would sign up, but I was surprised when over 1,600 people said, “Yeah. I’m ready for that.”

John Jantsch: Everybody I mention this book’s title to says, “I need some of that.” Yet, we’re still having trouble breaking free. One of the things that I love, a topic in the book is that it’s not a matter of just taking more time. It’s high quality leisure. What does high quality leisure look like, that’s obviously lacking?

Cal Newport: Well, these are activities outside of work that you do and enjoy just for the sake of their intrinsic quality. If you get into cooking and you cook something really nice, and you do it just because you enjoy the process of building, cooking and eating good food. If you get really into woodworking, just you’re enjoying working on a piece of wood just because of the intrinsic quality of what you’re trying to do. If you’re into playing an instrument or listening to a certain type of music, that really you’re getting enjoyment.

Cal Newport: It’s not instrumental. It’s not to help you do something else, to help you accomplish something else or get something else. It’s just enjoying the activity for the sake of the activity. These type of activities are crucial. High quality leisure activities are crucial to a good life, a life that can be buffered against the unavoidable ups and downs and different turns of fortune. It’s what allows us to have some sort of meaning and gratitude even when other things are out of our control or spiraling in ways that maybe doesn’t make us happy.

Cal Newport: We know this from the ancients, that this type of activity is crucial. In an age of this really cheap, hyper-powered digital distraction, one of the huge casualties is people have pushed high quality leisure out of their life, because it has a high barrier to entry. It requires effort. It’s not necessarily an easy thing to do.

Cal Newport: Typically boredom, the feeling of boredom would push us to actually make those effort and do these activities, because it was better than being bored. We’re now hijacking that deeply human instinct, because as soon as you feel bored you can just look at this screen. A really powerful algorithm that’s reduced you to 10,000 data points knows exactly what to show you so that you can be a little bit interested in the moment.

Cal Newport: This is one of the huge unexpected casualties of this huge attention economy that we’ve formed, is that people are filling their time with the low-quality digital leisure. It’s a little bit easier than the high quality analog leisure. By doing so, they’re actually leaving a big hole in their soul in some sense. They’re missing from their life something that’s crucial to a thriving human existence.

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John Jantsch: I just finished a great book called A Gentleman in Moscow. It’s actually been out for a while. I don’t know if you’re familiar with the book. The main character talks about something he calls idle hour. Essential his idle hour idea was that you should pretty much have anything that’s going to be serious done by noon and pretty much the rest of the day should just unfold as it unfolds.

John Jantsch: I think another thing that happens to us is, and I’m sure that these digital tools are somewhat to blame, but even when we have that time for leisure we’re packing it. The idea of just maybe taking the space to reflect has gone away.

Cal Newport: That’s why I say 30 days for my declutter process. If you think about it, it’s not self-evident that you need something like 30 days to do, let’s say, reset your digital life, because you might imagine you might approach revamping your digital life, minimizing your digital life, like Marie Kondo approaches minimizing your closet, you do it in a weekend. Put aside some time and make changes.

Cal Newport: I say you need 30 days. A big reason why is exactly what you just pointed out there, which is it actually just takes a while. It takes a while just having some time and having some space to really get back in touch with yourself and the world around you and to figure out, “Well, what do you really care about? What do I really want to do?” That’s not something you can schedule in for 4:00 to 5:00 today, I’m going to put in time and figure out what I care about and what do I want to do with my life. You actually need time and space.

Cal Newport: That’s why I have people spend a non-trivial amount of time away from these tools, because I think without a non-trivial amount of time it’s hard to come up with non-trivial insight.

John Jantsch: Sometimes the way to get rid of a bad habit, which I think some of this is, bad habits, sometimes you replace it with a good habit. Are there perhaps more positive habits that you recommend, or is it highly personal?

Cal Newport: Well, I think ultimately what tends to work with people who are feeling overwhelmed by the role of tech in their life is actually the rip-off-the-band-aid 30-day process we were talking about, where you really go down to nothing. You empty out the proverbial closet, take some time, and then rebuild it carefully. This tends to work a lot better than trying to work from the top down and just maybe tweak this habit there or that habit there, or maybe change your notifications or make your phone gray scale, or put on some tracking software.

Cal Newport: When you work from the top down trying to change things you don’t like bit by bit, it’s really hard to get sustainable change. If you actually empty out that closet, say, “Let’s start from scratch,” everything now has to re-earn its way back into my life and for a purpose, for something I really care about this tends to be really effective. Which is why I really push this 30-day process.

Cal Newport: Now, there’s a couple of things you can do just to get ready for that so it’s not as jarring. A simple habit that helps you get ready for something like that is just take off your phone any app in which someone makes money from your attention when you click on it. I’m not asking you at this point to quit these things. Whatever storyline you have about “I need it for X, Y, Z” is fine. You can still use them, just use it on your laptop or your desktop computer.

Cal Newport: That alone is going to help get your mind in shape for the bigger decluttering, because it’s going to just force you to be in situations commonly where you’re out and about and can’t easily look at your phone for a distraction. That’s helpful. Also, another helpful thing before you try the rip-the-band-aid-off approach is maybe try to get back into your life one or two of these high quality analog leisure type activities.

Cal Newport: Just reengage your taste for things that require more effort but return more reward in exchange, so that when you actually get to the 30 days, when you get to that first morning and there’s nothing on your phone, and you can’t look at the screen for distraction that you’re not just staring into the existential void. That you’re used to this. You’re used to being a little bit bored and you already have some options in mind for what you could do to fill the time.

John Jantsch: I read a lot of books, so correct me if I got this wrong, that it wasn’t in your book, but when you mentioned that idea of bringing in some high quality leisure, I think you wrote about replacing networking, like the typical chamber of commerce networking, with actually people you want to hang out with. Maybe they are work related, but go do something, volunteer together, go play golf together, go climb a mountain together. Am I making that up or was that part of your work?

Cal Newport: I think that was in there. There’s two related points there. First of all, I talk about the value we get out of just joining things and doing things with people. It’s just fundamentally different than talking with people digitally, and abstract virtual groups, to actually in my town I am getting together with these four people and we are doing this project together. It’s physical and I’m with people and I’m interacting with people.

Cal Newport: We crave that, makes us happy. Putting that in your life is really good. Then there was also a specific networking example where I was talking about the cost in time of various activities. I think I gave the example in there that some people talk about their Twitter use as a key way in which they meet interesting people. If you actually do the calculus, they’re losing something like 10 hours a week on Twitter.

Cal Newport: Where, on the other hand, if they just took two hours a month, let’s say, to go to some really interesting event or three hours a month and meet 10 people at this event, they would probably get similar benefit, but they’d have given up much less of their time. I use that example as a exposition on just actually Henry David Thoreau’s concept of don’t just look at the benefits a thing gets you, you always have to ask what’s the cost of those benefits in terms of hours of my life.

John Jantsch: Speaking of Thoreau, one of my favorite activities when I want to, in fact, I just make it a part of my life, is solitude. Once I’d like to say a month, it probably doesn’t happen once a month, I try to get a whole weekend all by myself. I do know that that has tremendous benefits, but also when I talk to other people, it scares them to death the thought of being alone with nothing but their thoughts. Why do you suppose that is?

Cal Newport: Well, we’re in this unique point in, I think, human history where finally with hundreds of billions of dollars of investment and some of the smartest minds in the world working on it, we figured out how to banish every last moment of solitude from our lives. It’s incredibly unnatural and incredibly hard to do. We had to build a worldwide, wireless, high-speed internet network. We had to build these devices you could bring with you every single place, and that at any moment powerful algorithms running on massive data centers could deliver to you perfectly timed content that’s going to capture your attention. I mean it’s a miracle. It’s also pretty radical.

Cal Newport: It’s become problematic, because it turns out we actually need on a regular basis time alone with our thoughts. We don’t need to be in a cave for months at a time. That’s going to make us lonely and unhappy.

Cal Newport: If in the course of a normal day you don’t have at least a few occasions where it’s just you and your thoughts, and you’re not processing input from some other minds, you’re not looking at social media, you’re not looking at your mentions, you’re not looking at news, you’re just there looking at the world around you and thinking, if we don’t have this on a regular basis even 10 or 15 minutes at a time we get anxious, and we get unhappy. We have a hard time generating business insights or self-reflection which all requires this sort of unstructured thought.

Cal Newport: I’ve become a big proponent, you got to get some of the solitude back into your life. You got to have some every day. It doesn’t have to be for a long time, but you cannot exist in a state of complete solitude deprivation. That’s just incredibly unnatural and causes unpredictable consequences.

John Jantsch: I don’t know if you’ve seen this or experienced this, but I hear people talking about it’s like quitting smoking for some people, if they hadn’t had that in their life. 20 minutes alone and they’re starting to go crazy.

Cal Newport: Could be terrifying for people, especially young people who really starting in their early adolescence have never been free from being bathed in algorithmically optimized input generated by other minds. It is incredibly scary, but it’s crucial. I think it’s just crucial for human thriving. You can do it baby steps at first. If it’s really scary, I mean you can do on 10 minutes at a time, “I’m going to go into the drugstore to get the prescription I’m picking up and come back to my car. I’ll leave my phone in the car while I do it.”

Cal Newport: Start small if you have to. It doesn’t have to be, “I’ve rented the cabin and I’ll be back in three weeks.” It can be smaller, “I’m walking the dog, I’m not bringing the phone.” You have to get used to it. That’s why I spend a lot of time in the book talking about solitude is because it’s completely underappreciated right now.

John Jantsch: Of these 1,600 volunteers, I’m sure, because you are a trained scientist, that you had some closure. Did you get some after the declutter 30-day feedback, and what did people experience?

Cal Newport: I got a lot of interesting reports. One thing I noticed that is interesting is that the people who succeeded with the whole 30 days and having lasting change after the 30 days, they really embraced the idea that this 30 days is about self-reflection, experimentation. That they were actively going out there and trying to figure out, “What do I really want to do with my time? What is the things I care about?”

Cal Newport: They were much more likely to end up with sustainable change. The group that had a much harder time was the group that just saw this as a “detox.” Like, “I just want to get a break from my technology. I’m just going to white knuckle it for 30 days. I’m really bored but this is good. I needed to take a break.” They had a really hard time even sticking with it for 30 days.

John Jantsch: I suspect that the first group saw it as an investment, as the second group saw it as a cost.

Cal Newport: Exactly. When you’re just white knuckling it, you’re like, “I’m trying to get away from this thing that is bad.” The problem is that’s not a strong enough motivation, that when you’re really bored and have nothing to do, to keep you away from it. You eventually say, “Nuts to this. I’m going to check Facebook.” If you’re coming at it from the perspective of positivity, “I am trying to rebuild my life to something much better,” you’re rebuilding your life on top of your values, then you’re much more likely to be successful.

Cal Newport: The other interesting thing I noticed from these reports is that maybe half of the people who sent me reports ended up after doing this process deciding they needed essentially no social media in their life. Half of the people decided, “I still need some social media in my life. It connects to things I really value.” Of that 50% that kept some social media in their life, almost none of them ended up keeping it on their phone. That was one of the biggest takeaways is that social media, it plays really interesting and complicated roles in people’s lives.

Cal Newport: Probably its importance is way overstated. There’s probably way too many people using it than really need to be. There’s also millions for which it’s useful. The need for it to be on your phone, and the need for it to be something that is a constant source of distraction, it came across clear as a bell in my studies that that tends to serve only a very small number of people, namely the major stockholders of a social media company. That there’s almost no reason for anyone to need to look at these things on their phone all the time. That struck me as interesting.

Cal Newport: Social media is not completely worthless. Social media on your phone is something that almost no one needs.

John Jantsch: Great point. Cal, where can people find more about the book and the movement, can we call them a movement, of …

Cal Newport: Fine by me.

John Jantsch: …digital minimalism, and anything else, anywhere else you want to send people?

Cal Newport: Well, you won’t be able to find me on social media, because in true digital minimalist fashion I’ve never had a social media account, which turns out that’s allowed. You can find out about me and the book at calnewport.com. I’ve been blogging there for over a decade, so there’s a lot to read. I also have a place where you can find all sorts of interviews and articles and videos I’ve done as part of the press tour for the book. You can also find the book itself in any of the normal places that you would buy books.

John Jantsch: Well, Cal, thanks for joining us. Great book, great message, and hopefully we’ll run into you out there on the road soon.

Cal Newport: Hopefully out there in the real world, participating in some high quality analog activities.

John Jantsch: Amen.

How to Become a Digital Minimalist

How to Become a Digital Minimalist written by John Jantsch read more at Duct Tape Marketing

Marketing Podcast with Cal Newport
Podcast Transcript

Cal NewportToday on the Duct Tape Marketing Podcast I chat with computer scientist Cal Newport. He is a professor at Georgetown University and the author of several books including his latest, Digital Minimalism: Choosing a Focused Life in a Noisy World.

The common thread in all his writing and work is an examination of the intersection between new technology and society. He seeks to understand how technology impacts our ability to work productively and live happy lives.

Newport has also been blogging for over a decade on his own site, and his writing has been featured in major publications such as New York TimesWall Street JournalNew YorkerWashington Post, and Economist.

In today’s episode, we discuss how and why many of us have developed an unhealthy relationship with our digital behaviors, and how we can learn to put down our phones and engage in more meaningful leisure activities in real life.

Questions I ask Cal Newport:

  • Why is a computer scientist talking advocating for decreasing our digital footprint?
  • What is causing us to engage in the compulsive digital behavior that we don’t like?
  • What is high-quality leisure and how do we create more of it?

What you’ll learn if you give a listen:

  • Why we need an overarching philosophy for the way in which we interact with tech.
  • How self-reflection plays a role in realigning your digital priorities.
  • Why to look at scaling back your digital footprint as an investment rather than a cost.

Key takeaways from the episode and more about Cal Newport:

Like this show? Click on over and give us a review on iTunes, please!

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How to Bring Your Social Media Engagement Back From The Dead

How to Bring Your Social Media Engagement Back From The Dead written by John Jantsch read more at Duct Tape Marketing

A social media page that lacks content and lies dormant might as well not exist at all. But if you’ve let your social pages lapse into a state of disrepair, it’s not too late for them!

It is totally possible to revitalize and refresh your social media presence and bring your engagement back from the dead. Here’s how you do it.

Do a Basic Profile Audit

Before you turn to creating content, you want to make sure the bones of your page are up to snuff. All of your social media pages should feature your business’s name, location, contact information, and hours. If any of these are missing or wrong, now’s the time to update.

Additionally, make sure your pages are branded. Your logo should be included in the profile photos for each of your social pages. A tool like Canva makes it very easy to format your logo and relevant images to fit any social profile across platforms.

Post Regularly

Once your pages are looking fresh, it’s time to think about content creation. Establishing a regular posting schedule is truly the golden rule of all social media. Regular posting creates a sense of familiarity with your brand. Plus, the more content you share, the more your followers come to know and like your brand’s voice and identity. Your business begins to feel like an old friend, and that’s when people feel comfortable interacting with your content.

When you come and go from people’s social media feeds, that can actually make people feel distrustful of your brand. Why is there a flurry of activity one week followed by silence for the next two? It makes your brand seem scattered, and that’s not the way to generate positive attention online.

Don’t Just Sell, Provide Advice

Of course, it’s not just about the regularity of your posts, it’s also about their content and quality. The beauty of social media is that it allows you to establish authentic connections with your followers, so the last thing you want to do is create a series of salesy posts.

Instead, provide advice and useful information. Establish yourself as an expert in your field, and followers will find themselves turning to your content when they need a question answered. Sharing tips and knowledge also gives your followers something more substantive to comment on. People are far more likely to leave words of thanks or additional questions on an informative post than they are to say anything in response to content that is purely about selling a product or service.

Talk with Your Biggest Fans

When someone does take the time to engage with your brand, you want to reciprocate! Leave no comment left unrecognized, no question unanswered. When fans take the time to post a shout-out to your brand on social media, re-share the post and thank them for the kind words!

Again, social media is all about creating dialogues with your real customers, and giving them a sense that there are real, kind, knowledgeable people behind your brand.

Share Visually Exciting Content

Another way to catch the eye of those scrolling past your content in their feeds is to make it visually appealing. Rather than relying on text alone, always include an attention-grabbing graphic. Video is an increasingly popular method for reaching consumers, and live video in particular is very engaging. Viewers are excited to catch the content right as it’s being created, and it gives you the opportunity to answer questions and speak in real time with your followers.

Use Hashtags Wisely

It’s great to engage with those who already follow you on social media, but if you want to expand your reach, using hashtags is a great way to do so. Whenever you post content, include a handful of relevant hashtags on the post.

Viveka von Rosen shared her hashtag best practices for LinkedIn, but they’re really relevant anywhere. Select three to four hashtags that are relevant to the community you’re trying to reach and add one that is unique to your business. Using those community-specific hashtags will put your content in front of those who are interested in your industry or field of expertise. That’s the best way to get discovered by a new, relevant audience on social media.

Create Friendly Competition

Social media contests are yet another creative way to engage with your existing followers and broaden your reach. Create a contest that encourages followers to share content about your brand. If you run an ice cream shop, maybe it’s asking fans to take a selfie with a bowl or cone of their favorite flavor. If you run a dog grooming business, run a pet costume contest leading up to Halloween. Whatever it is, make it a fun, exciting challenge that followers will want to be a part of.

Establishing a hashtag for the competition not only allows you to track entries, it also helps to create buzz around the contest and generate broader attention.

Once it’s all over, be sure to post about the winner and share a photo or video of them with their fabulous prize on your social channels.

Get Involved in Pertinent Groups

Another way to reach beyond your existing audience is to become a member of groups that are aligned with your business’s solutions. Let’s say you’re opening up a nail salon in Akron, Ohio. You can join groups about nail art design or groups for nail technicians. Additionally, you can target community groups that attract those in the Akron area.

Once you’ve joined the groups, get involved in the conversations that are happening there! If someone asks for advice on what type of acrylic nails are best, share your opinion. If someone in the Akron group asks for recommendations for low-key bachelorette party ideas, humbly suggest that they might stop by your salon for a little bit of pampering.

It’s hard to keep up with social media. But even if you’ve let your once-great social presence go flat, it’s never too late to revive it! Taking a few simple steps to keep your page updated and stay on top of engaging with your followers can make a world of difference in generating meaningful conversations and connections with leads and customers alike.

Weekend Favs May 11

Weekend Favs May 11 written by John Jantsch read more at Duct Tape Marketing

My weekend blog post routine includes posting links to a handful of tools or great content I ran across during the week.

I don’t go into depth about the finds, but encourage you to check them out if they sound interesting. The photo in the post is a favorite for the week from an online source or one that I took out there on the road.

  • Unfold – Create and edit Instagram stories and collages.
  • Callbell – Chat with customers and prospects across social platforms with this widget.
  • Oribi – Build custom dashboards to organize and analyze your website data.

These are my weekend favs, I would love to hear about some of yours – Tweet me @ducttape

Transcript of Why All Business Owners Should Become Authors

Transcript of Why All Business Owners Should Become Authors written by John Jantsch read more at Duct Tape Marketing

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us-logoJohn Jantsch: Choosing the right domain name is critical to ensuring the success of your small business, but it’s got a little harder. But now you can choose a .us domain to help your business stand out, reserve your .us web address today, go to launchwith.us and use my promo code, podcast, for my special offer.

John Jantsch: Hello and welcome to another episode of the Duct Tape Marketing Podcast. This is John Jantsch. My guest today is Dan Janal, he is a publicity and marketing expert and an author of about a dozen books, including the one we’re going to talk about today, Write Your Book In a Flash. So Dan, thanks for joining me.

Dan Janal: Hey John, pleasure to be here. Thanks for having me, John.

John Jantsch: So I find myself, my listeners are probably getting tired of this. I find myself reminiscing these days about the old days and the folks that have been doing this as long as I have. And I think you and I probably first bumped paths maybe close to 20 years ago around your service that I think still is around today called PR Leads. Do you remember that?

Dan Janal: Yeah, it still is and it’s still helping a lot of people. We have a lot more imitators now, which is fine. Every business has imitators and that’s cool. It proves the concept and it also forces me to be more creative in saying, “what else can I do to help more people?” And that’s why I decided to write my new book, which is called Write Your Book In a Flash.

John Jantsch: Yeah, we’re going to, we’re definitely going to talk about that. But let’s just first talk about books in general and writing books in general. I wrote my first, I don’t think I wrote my first book until 2006, so you wrote yours about 10 years before that maybe, on a topic that was just getting started, internet marketing. So what’s, for you, what’s changed about book writing? I mean it was hard, sort of slogging work back then and a lot of stuff’s come along that’s made it easier, hasn’t it?

Dan Janal: It sure has. You know, back then there was no such thing really as self publishing. It was a big, if you were self publishing, it was very long, expensive, difficult. Today many books are self published and it’s pretty easy. You just write your book, show your book around to a few other people to get some thoughts and feedback as well, but the actual printing process is pretty easy. You go to Kindle Direct Publishing, which is part of Amazon, and you upload your book and bingo, you’re in business. You know, you hire an artist on Fiverr to do a cover for you. Maybe a hire someone on Fiverr to lay out the book for you so it looks a little bit better than what Word can do, and your business.

Dan Janal: When I self published my first book, which was early in 1991, it cost thousands and thousands of dollars. And then when my first commercially published book was done, the book you’re referring to, The Online Marketing Handbook, which was one of the first books about marketing on the Internet 25 years ago, a traditional publisher handled that and it cost them thousands and thousands of dollars for proofreading and copy editing and publishing and printing and distribution and warehouse and blah, blah, blah, blah, blah, blah, blah. Now, anyone can write a book really fast, get it online and start making money and helping people.

John Jantsch: So here’s a question I do get a lot since you talked about self publish versus the traditional publisher. Is there, I mean, is there one way that you should go? Is there one better than another? Do they have pros and cons? I’m curious how you answer that when people ask you that.

Dan Janal: Sure. We could take about an hour answering it, but here’s a short answer. If, you can build your house yourself or you could hire a general contractor. [inaudible] yourself, a lot of money, it’ll be done a lot faster, but you have to shoulder all the burdens yourself, the copy editing, the proofreading, the layout, the ISBN numbers, loading it to Amazon, blah, blah, blah, blah, blah. You can do all that and you can do it really, really fast. So if your purpose is to get your book out fast, have a big business card for yourself to help you stand out from everyone else, then self publishing is definitely the way to go.

Dan Janal: If you are so lucky as to get an offer from a publisher who wanted to print your book and publish your book, it will probably take them about two years to get it into their production cycle. So if you want to make an impact fast, self publishing is still the way to go. And if you’re very successful at it, you will attract a publisher who will put it into their publication cycle.

John Jantsch: Yeah, I mean, just for context, I’m just finishing up or just finished, turned in my manuscript for my sixth book and I signed the contract for that book last July. I turned it in May 1st and it’s going to drop October 22nd. So that’s a real, today, timeline still for the traditional publisher.

Dan Janal: Right. That’s not bad. Six months is not bad. And if they publish it then they’re shouldering the costs of printing, proofreading, copy editing and all the other good things. So all you have to do is be brilliant, which is good.

John Jantsch: Well, you know, I’m a sure thing Dan, so that’s why they had no problem with that. So here’s the big question then of course, and it used to be people would sit around in literary rooms and think, “huh, not everybody should write a book,” but you’re suggesting that every business owner, let’s stay in that category because that’s who my listeners are generally, would you go as far as saying every business owner should have or at least think about a book?

Dan Janal: Definitely. I just worked with one of my clients who owns a HVAC company in Ohio and he wanted a book to stand out from the crowd. And it’s a really good book and it’s a book that can make him stand out from all the other competitors who have good jobs, good recommendations, and everyone on this call has the same thing. We’ve all gone to good schools, we all have good clients, we all have good recommendations, so how is a prospect to separate one from another? It might be because you’re the person who wrote a book. And a person who writes a book is an expert. They’re the acknowledged expert.

Dan Janal: And if you give your book away at a networking meeting or a breakfast meeting or you are more proactive and send it out to your top five prospects, they all keep the book forever. It’ll be on their bookshelves. It’ll stand as a silent sales person for you for a long time until they’re ready to say, “you know, I need a new HVAC system. I know there, I met a guy at a networking session, he wrote a book, it had an orange cover, let me see. Oh, there it is!” You know, and bingo, you get the job. So that’s why every business person needs a book, to stand out from the crowd.

John Jantsch: Yeah, I’m glad you used HVAC as an example because I think it’s getting harder and harder to stand out as a marketing consultant with a book. You know, there are a lot of fields that are pretty crowded with that. But the real opportunity is in those industries where people go, “no HVAC contractor has a book. That’s stupid.” I mean that’s the real opportunity, isn’t it?

Dan Janal: It is. And you’re right in saying that for a marketing consultant or a coach or lots of other businesses, everyone has a book. So if you don’t have a book, then you are not even at the starting gate, you’re not to be taken seriously because everyone else does have that entry level requirement of a book.

John Jantsch: So let’s just stay on the HVAC person. Just for grins. You know, I work with HVAC folks and trying to get them to even give me an idea for a blog post sometimes is hard. I mean, how do you coach people, again, I know the answer is obvious, but a lot of people don’t get this. I mean, how do you coach people on the fact that they do have the information? There’s stuff that they know that people would want to write about. I mean, how do you get that out of them?

Dan Janal: Sure. There are a couple of ways. First you have to realize the only reason someone will buy a book, any book, or read a book, any book, is because they have a problem and they need to solve it. So you should survey your prospects and say, “what is your biggest problem?” And then you have eight chapters that talk about those eight problems and you show them that you are the trusted leader who’s been there and done that, who can take them from mess to success because you’ve done that and you’ve proven that with your book.

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John Jantsch: How far do you think a book like that, you know, they’re not angling for the New York Times bestseller list, I mean, as you called it, it’s a great business card. It’s a marketing brochure almost. So how far does a person that writes a book with that objective in mind go in terms of selling what they do? I mean, is it, you know, do you educate, educate, educate, and you hope they call you? Or do you educate and then say, “call me.”

Dan Janal: You do you do both. You educate, but people are suddenly learning that they know, like, and trust you. And the last chapter can very much be a call to action that says, “okay, if you need my help, here’s how I help people.” You can even have one sheets that are advertisements in the back of the book that are real direct calls to action, like a page on your website so people can take action. Because you know, think about it. If you’re a reader, you don’t know that the author is actually doing the work. They think that the author is a writer. They don’t know that they’re actually the provider of those services. They don’t make logical connection. You do. I do. We think they do. They don’t.

Dan Janal: So you have to tell them that, yes, you can install their heating system. Yes, you can install swimming pools, you can be their dentist. So yeah, yeah, you have to be overt. But during the writing of the book, you can subtly pepper your stores by saying, “when I consulted with this company,” or “when I installed this deck for, in this subdivision, blah, blah, blah,” then people will say, “oh yeah, he installs decks in subdivisions.” So there are ways to do it that are subtle and effective.

John Jantsch: So if I’m sitting out there thinking, “okay, this sounds like a good idea, but like what’s involved in this?” I mean, what are the steps really that somebody needs to at least count on either doing themselves or hiring somebody to do?

Dan Janal: Well, those are two great options. And I do work with people who don’t have the time or energy or ability to write books themselves and we can walk through that process. But for someone who would like to do it themselves, some people like to write and some people don’t like to write. If you don’t like to write, don’t turn off this podcast because you can dictate your book. In fact, you may be doing 20 minute sessions at the Rotary Club talking about how to choose the dentist, or what’s [inaudible] in building your deck, or hiring a realtor, or selling your home, or all those other ideas. Well record that and then give it to a transcriber who have to their automated transcription services on the Internet now, and then give it to an editor and they’ll turn it into readable material for you.

Dan Janal: But really think about the eight problems that your potential audience has, and those become the eight chapters in your book. The first chapter is an overview chapter that tells your story, who you are, the struggles you’ve had, how you came to be a success in the field you are today, and what people are going to learn by reading this book. Then you use the eight problems that you’re solving, and then the last chapter is the call to action chapter. That’s it, 10 chapters, 20,000 words, 2000 words per chapter. It’s like a very long blog post. Anyone can do this.

John Jantsch: Yeah, I love that you say that about recording too because for some people that’s just a lot easier in terms of them formulating their thoughts. But I’ll tell you, I can talk 150 words a minute. I can type 45, 50 on a good day. So it’s just a lot faster. And I would be remiss if I didn’t note that one of our sponsors of our show is rev.com which is an awesome transcription service. Alright, you call yourself a book coach, or at least that’s one of your titles. What does a book coach actually do to help somebody get a book written?

Dan Janal: We do a number of great things were a cheerleader, we’re an accountability partner, and we’re also an editor. So the coaching service can help you write the outline, write your marketing materials, get you focused on what your book should be about when you hit those inevitable dips, as we all do for writer’s block and whatever. Then the coach acts as your cheerleader, your accountability partner to get you back in the groove. And they also give you feedback on your writing and any other questions you have about the publishing industry.

Dan Janal: There’s also something called a content development editor, which is something I did for the HVAC guy cause he only wrote [inaudible] and his copy editor said, “you know, you really need to show this to a developmental editor.” And what she meant by that was, “you told the same story three times in three different chapters. You told this story and it really didn’t make the point that you thought it would make, you know the whole chapter on this topic, but your stories really don’t mash and you need more information. You make these assertions, but you need statistics.”

Dan Janal: So they, they act as your editor and your friend to guide you in the right direction saying, “you know, here’s what your book really needs.” So some developmental editors just give a review of a first draft and say, chapter by chapter, “here’s what’s good, here’s what needs work.” And they’re done with it. Other developmental editors actually work with you more hand in hand and they do that first overview, but then they work with you to make sure that you bring it up to that level that is expected to make it a professional book. And of course most people are aware of proofreaders and copy editors and that’s the lower level work, to be honest, because that’s the nitty gritty and they’re looking for typos and grammar and punctuation and all that stuff. That’s the very last thing you need to do.

John Jantsch: Yeah, they don’t care what you said just as long as you said it right. It’s going to have a look at that.

Dan Janal: Exactly. As long as there’s a period at the end of the sentence, they’re happy.

John Jantsch: Yeah. And that’s, what you just described, is pretty typical of the traditional publishing model. You know, you have that overarching person that wants to make sure the narrative runs through the book in the right way and that the reader gets kind of the impact delivered and then you’ve got that person looking for inconsistencies throughout. And then you’ve got, as you said, the person that’s looking for typos and commas and semicolons. So it really, a lot of people underestimate how much editing, I suppose, goes into a well written book.

Dan Janal: It really does take a village to write a book because if you write a book by yourself, it could be good, but two heads are better than one. So having someone look over your shoulder and say, “hey, you did this, the story goes on too long,” or “you don’t have enough stories,” or “you need statistics to back up your claims here,” or “you have too many statistics, you’re going to bore people to death!” You lose perspective, and that’s where the developmental editor comes in and saves your butt.

John Jantsch: So a really favorite headline it seems of the Internet marketing folks is to say, “I’m going to reveal the number one secret that nobody in the industry wants you to know,” that’s like a hook to really bring people in. So what’s the number one secret that book authors don’t want you to know?

Dan Janal:  Well, book authors want you to know everything and that may be the problem. No one wants to read the encyclopedia about your topic. Today’s reader wants to pick up a book when they get on a plane in New York and finish it by the time they land in Los Angeles, if not before. So books are getting smaller, easier to read, a lot of cartoons, images, things that make the world just easier to understand. So I think a big problem that a lot of people have when they sit down to write a book is they think, “well I have to cover everything about this industry,” and the answer really is no. It goes back to those eight problems that your prospects have. So they come to know, like, and trust you, so they want to hire you.

John Jantsch: So in the title of your book, which is Write Your Book In a Flash, I want to just get a sense, if I’m listening, what’s ‘a flash’ mean? I mean, if I’ve got the book and I’ve got a reasonable, you know, handle on what the topics should be and whatnot, what’s in a flash? From the time I maybe contact you, or from the time that I start writing to the whole publishing, out there, people can buy it now.

Dan Janal: Great question. It’s different for different people because the number one question that I get on my forums is, “I don’t have time to write a book. I have kids, I have work, I this, I that, blah blah blah, blah, blah, blah, blah.” I think if you have 15 minutes a day to write a book, you can write a book in four months. Because in 15 minutes a day you can write about 250 words. So four days you have a thousand words. You need 20,000 words for a book. Do the math yourself. If you can carve out 15 minutes a day by waking up earlier, by going to sleep later, by taking 15 minutes off of your lunch hour, by not watching television for 15 minutes, any of those things, you can write a book in three to four months.

Dan Janal: And if I were your coach, same thing. It can be done that fast. Cause again, books only need to be about 20,000 to 25,000 words. So it’s a whole different world today than when Good to Great was being published, which is way more words. So you can get by with doing less and have more impact.

John Jantsch: Well, and I think a lot of people underestimate. There are very few people sitting around in their robe, you know, writing books. I mean most people write books when they’re done with their day job. So most of the books that you see out there are written in that fashion. They’re not people sitting around writing books for four months in their writing cabin in the mountains. So where can people find out more about not only Write Your Book In a Flash, but about the work that you’re doing? Where would you send people?

Dan Janal: Thank you. I believe in consistent branding. So Write Your Book In a Flash is the name of my book, it’s the name of my website, it’s the name of my Facebook page, it’s the name my YouTube channel where I have lots of questions from people and we answer them through YouTube. So writeyourbookinaflash.com will take you to all of those places.

John Jantsch: Awesome. Dan, thanks for stopping by. You’re still in the Minneapolis area, is that right?

Dan Janal: Yes, I am.

John Jantsch: Awesome. Well, it was great catching up with you and a really important topic. Everybody should write a book and they should write it in a flash. I think that sounds awesome. So hopefully we’ll bump into, you won’t be 10 years or so before the next time we chat.

Dan Janal: That’ll be great. Thank you very much for the opportunity. I appreciate [inaudible] helping your listeners.

Why All Business Owners Should Become Authors

Why All Business Owners Should Become Authors written by John Jantsch read more at Duct Tape Marketing

Marketing Podcast with Dan Janal
Podcast Transcript

Today’s guest on the Duct Tape Marketing Podcast is author, speaker, and book coach Dan Janal.

He is an expert in internet marketing and publicity, and wrote one of the first books on the subject more than 25 years ago. He has written 13 best-selling books over the years, and is an internationally-recognized speaker on the topic of internet marketing.

Janal also serves as president of PRLeadstoProfits.com, where he helps small businesses establish themselves as thought leaders in their fields to generate more business. This is the very concept that he discusses in his latest book Write Your Book in a Flash: The Paint-By-Numbers System to Write the Book of Your Dreams—Fast!

On today’s episode, we discuss how writing a book can help you to stand out in your industry, and why it’s easier than ever for anyone to write a book today.

Questions I ask Dan Janal:

  • What are the pros and cons to self publishing?
  • What are the steps to writing your own book?
  • How can you write a book if you’re not a good writer or are short on free time?

What you’ll learn if you give a listen:

  • Why identifying your customers’ biggest problem will help you settle on a topic for your book.
  • How to find the right balance between educating and selling in your book.
  • How a book coach can help you to get your book written.

Key takeaways from the episode and more about Dan Janal:

Like this show? Click on over and give us a review on iTunes, please!

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Transcript of How to Give a Great Business Presentation

Transcript of How to Give a Great Business Presentation written by John Jantsch read more at Duct Tape Marketing

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Transcript

John Jantsch: Hey, this episode of the Duct Tape Marketing Podcast is brought to you by rev.com. We do all of our transcriptions here on the Duct Tape Marketing Podcast and using rev.com, and I’m going to give you a special offer in just a bit.

Hello, and welcome to another episode of the duct tape marketing podcast. This is John Jantsch and my guest today is Michael Port. He is an actor, speaker, trainer, and author. Of course, many of you know his book, Book Yourself Solid, his more recent Steal the Show, and he’s also the co-founder of Heroic Public Speaking, an organization that is really, I think, revolutionizing the training of public speakers and presenters. So Michael, thanks for joining me.

Michael Port: You are very welcome. Thank you for having me.

John Jantsch: So, I always like to start with a hard question. You train a lot of public speakers, so what’s the one thing that you have to work on almost everyone?

Michael Port: There isn’t one thing, unfortunately, I wish … if there was just one thing I needed to work on for everybody, that would be great. But I would say this: if I was going to give you one of my top choices, I would say staging, meaning where you go on stage, when you go there, and why you go there. Because what we see in presenters, generally, is one of two things. Either they’re pacing back and forth like a caged animal, and they’re wearing a path in the rug, or they just stand in one place frozen like a deer in the headlights. And one of the things that is difficult for an audience is the sameness. So, audiences often are most compelled by contrast, changes, things that are different. If you went to listen to Yo-Yo Ma play the cello, arguably our generation’s greatest cellist, and he played the most beautiful note in the world, but then he played it for three hours, just that one note, you’d run screaming out of the theater.

Michael Port: And so if the audience is forced to watch you pace back and forth for the length of your speech, they’re going to start getting lulled into sameness. And no matter what you’re saying, even if what you’re saying is different, it’s going to start to seem the same because what you’re doing with your body is the same. And the same thing is true for if you’re just stuck in one place, like a deer in the headlights, everything that comes out of your mouth will seem similar because your physicality is similar.

Michael Port: So, when we do surveys with the people that we work with, and we work with entrepreneurs who want to book more business through speaking because they know it is such a phenomenal way of advancing their brand and demonstrating credibility, and we work with professional speakers and people who are on that track, and of course we work with executives, professionals inside organizations who know that their ability to communicate is one of the major factors in their advancement inside that organization up into higher levels of leadership. And when we ask people, no matter how much experience they have, no matter which category they’re in, how they feel about their skill with respect to moving on stage, or if they’re in front of a big conference table, or even just a group of 20 people, they always score themselves the lowest across the board. So, that’s generally where we’re able to make the biggest impact, the fastest, so that the audience is getting a visual experience of the material from the speaker, not just an intellectual experience.

John Jantsch: Yeah, and I think most people … well, not everyone does this, but I think most people would say that the big job is to create the content, is to have your ideas concise, and make your point. But I think people probably terribly underestimate the performance aspect of even that conference room presentation. Is that something that … I know it’s because I know you’re training. I know that’s something you work with, but is that something that has to be an intentional part, you believe, for a presentation to be better, that physicality as you call it, has to be an intentional part that’s built in just like the words?

Michael Port: I do. And I think that the word performance or performing can be provocative because if you don’t see yourself as a performer, you may think that a performer is inauthentic, or that performance is inauthentic. And in fact, that’s not the case. What we see in the best performers in the world are the most honest performers, meaning they bring honesty to the stage. But of course, there is such a big focus on authenticity, but authenticity is something that actually can be problematic because, let’s say you are going to give a presentation and you’re sick, and you’re exhausted, and you missed … three planes were canceled on the way there and you haven’t slept in the last day. Well, the last thing you might want to do, actually, is give that presentation. So, if you’re completely authentic, you might walk on in front of the group and say, “Listen, I’m really pissed off that I’m here, I’m sick, I’m tired. I don’t really want to do this, but you know what, I got to do this cause I know it’s good for my business or my boss sent me here to talk to you. So, I’ll just push through it, and then I can’t wait to be done, go get a drink, and go to sleep.” That’s completely authentic. But that’s not necessarily what you’re there to do. And I would venture to say that most people would never, never start a presentation like that.

Michael Port: So, we are always performing in one way, shape, or form if we are trying to get people to think differently, feel differently, or act differently. And the reason that we’re performing is because, in order to get people to think differently, feel differently, and act differently, then we need to make very conscious choices about the actions we’re playing, how we want them to feel, what we want them to do, what we want them to think. And anytime you’re making those conscious choices, you are performing. And so even if you’re trying to get your kid to calm down because they are six years old and they’re throwing a tantrum because they want something that you’re not going to give them, like cotton candy, well you’re going to get really, really clear on what you’re trying to accomplish. If you know what you’re trying to accomplish, then you’re going to choose tactics that you believe will help you accomplish that objective when you speaking to your child.

Michael Port: And so we do this regularly throughout our daily lives. And if we are asked to make a presentation, or we ask to make a presentation, then I think it stands to reason that we would be well served by spending even more time focusing on our objectives, our super objectives for the overall presentation, and then our minute by minute by minute by minute sub objectives as we’re moving through all of that content, and making sure we’re very, very clear on how we want them to feel, what we want them to do, and what we want them to think. And then we’re going to play actions, and make choices, and use different tactics to accomplish those objectives.

John Jantsch: It all sounds like a lot of work. I think I would just give him the damn cotton candy.

Michael Port: Now, I know you as a father, I’ve met some of your daughters. There is no way you are the “I’ll just give you the cotton candy” type of dad, because you had higher expectations for your kids than that. And of course, we’ve all just given in and said, “Here, eat the damn cotton candy because I need to sit down. I can’t take it.” But for the most part, when you have high expectations for the people around you, you’re going to do the work that is required to lean into those expectations. And the amount of work that you put into a presentation, I think, should be directly proportionate to the stakes of the presentation. So, if the stakes are not very high, if you’re going to give a five minute presentation to your kid’s sixth grade class, you could probably go in there and wing that. But if you’re asked to give a 60 minute presentation to people who could have extraordinary influence over your future, the stakes are going to be higher. And to me, I would want to work more on something that has very high stakes.

Michael Port: So yeah, I think there is a lot of work that goes into producing something that is world class or best in class, and if that’s important to you then you’re going to do that kind of work. So, I don’t shy away from the fact that it does take a lot of work, I think, to be really, really quite effective as a performer. And I think one of the reasons that we don’t think it takes that much work is because we speak all the time, and often the things we’re talking about when we give a presentation are things that we’re used to talking about, sitting at a table one on one with somebody or just chatting in the hallway. But just because we have experience with something, doesn’t mean that we are able to present it in speech format to a large group of people in a way that’s going to be extremely compelling.

Michael Port: So, we work, as I said, with people from all different industries and all different levels and we’ll often work with folks who come out of very, very high positions at big name marquee type companies. So, they have extraordinary expertise in their particular area and they have a personal brand reputation that is really impressive, in part because of the work they did at these companies in the past. And so, because they feel that they are experts, they feel like they should just be able to talk to the audience just for 60 minutes and the audience is going to get so much value from it.

Michael Port: But the fact of the matter is, when you have expertise in something, you’ve often forgotten more about that particular topic than most people in the audience know. And so, because so much of it is so intuitive to experts, they often leave really big gaps in their material that they assume the audience can fill, but in fact the audience has trouble filling. Or they make the material overly complicated because they’re so interested in all of the nuances of all of that material. And to them it all makes sense, but without the same kind of context that they have, it’s harder for the audience, even if they’re sophisticated, intelligent, experienced folks. Sometimes it’s just not enough. So, it tends to take a lot more work to produce a really great speech than I think people realize.

Michael Port: And then one other thing I want to say about this is sometimes people push back and they say, “Well, I don’t really want to do rehearsal on a speech because I’ve tried it in the past and it doesn’t work. It makes me stiff, or I feel slower, stodgy, I just don’t feel like I’m on my game.” And that is an absolutely accurate assessment of their experience. I’ve seen this over and over and over again. And the reason that they felt stiff or like they were off their game is not because they did rehearsal, it’s because they only did a little bit of rehearsal. Because when you do a little bit of rehearsal, generally what happens when you’re trying to present, instead of being in the moment, you’re trying to recall what you had worked on in rehearsal and repeat it. But what happens is you’re now in two different places, and what great performers do is they know their material so well that they can completely forget it before they walk on stage and allow it to come to them in the moment, so that, to the audience, it feels like it’s the first time it’s ever being shared or delivered and it feels relevant and spontaneous.

Michael Port: But you get that spontaneity when you are able to mix both preparation and improvisation, but just winging it is not improvisation. Just winging it is just making it up as you go. And I know we think that if we get into a high state where we have a lot of adrenaline pumping, that we think we’ll rise to the occasion, but the military tells us that we usually don’t rise to the occasion. We fall back on our training, because when the stakes are high, and when adrenaline is pumping, when things are moving fast, then in order to be able to deliver what’s needed in that moment, it’s got to be in your bones. If we have to think too hard, then we tend to feel slow, stiff, and out of step.

Michael Port: Just like if you said, “Listen, Michael, I’m going to … I need some help fighting in Syria right now. I know you don’t have military training, you don’t know how to use the comms. Actually, you don’t even know how to use most of the weapons that we’ll use. I know you’ve never done any kind of training whatsoever, but I’m sure you’ll rise to the occasion as soon as we put you in the firefight.” Oh, I’m going to die. It just … I’m going to be dead, and the stakes are higher there because it’s life or death. On the stage, it’s not life or death. So, you feel, “Okay, well if I don’t kill it, well I’m not going to die.”

Michael Port: But you probably are missing some extraordinary opportunities because if you’re an entrepreneur … look, there are some core self promotion strategies. There’s networking, direct outreach, referral strategies, there are web strategies, there are writing strategies, and of course there are speaking strategies. And there are few strategies that give you more credibility than being given some sort of platform from which to speak. And if you’re given a platform from which to speak, I think it is a great honor. And so if you’ve got 50 people in the room and you take an hour, well that’s 50 hours of time that someone has given you. And to me, there’s a great responsibility. I have an enormous amount of reverence for that stage, for that platform, and for the people in the room. And if our job is to focus entirely on serving those people, helping them, not just looking good ourselves, but focusing on producing results for the people in the room by solving their problems, actually, public speaking gets a lot easier, because you’re not as self absorbed herself to centered. The self absorption and the self centeredness is what produces the anxiety, but if you’re not focused on yourself and you’re focused on solving their problems and helping them produce results, you tend to be actually much more relaxed.

John Jantsch: This episode of the Duct Tape Marketing Podcast is brought to you by rev.com. There are so many ridiculously valuable reasons to order transcriptions. You can write entire blog posts. Heck, you could write an entire book by just speaking it and having rev put together a transcript that you can then just bring on home. I mean, if you want to record a meeting so that you have notes, again over and over, there are so many good reasons. If you just want to take notes when you’re listening to something and you just want to record those notes and get it, it’s amazing what the reasons you can find for doing this, and Rev gets those transcripts. As I said, they do our podcast, they get those transcripts back to you lightning fast, and I’m going to give you a free trial offer. If you go to rev.com/blog/dtm, and that’ll be in the show notes too, but you’re going to get a hundred dollar coupon to try them out, and I suggest you do it.

John Jantsch: Yeah, I think that in my speaking, that was a huge moment for me was to realize what am I here to give as opposed to how am I here to entertain them? Especially in … I built my entire business, I tell people this all the time and I trained consultants on this all the time, doing what I call speaking for leads. And because you’re absolutely right. For a consultant, a professional service provider, I mean really just about any industry, it’s probably the most potent way to kind of move somebody from knowing you, to them liking you, to them trusting you, to sort of trying you because they’ve now seen what it’s going to be like to work with you. So, it’s like you move that customer journey so fast with with this tactic.

Michael Port: That’s right. And you know John, the expectations for speakers differ. So, if you are going to present to a group of 30 people at a business networking event or a Chamber of Commerce, or some other place where your target market is gathered, well they may not expect you to come in and have them rolling in their seats. They’re expecting you to solve their business problems as they relate to your expertise, and their immediate needs. But if you want to be a $30,000 professional speaker speaking at big conferences where your job is to set the key … strike the keynote for 5,000 people in the room, well then the expectations are going to be different. And there will be a higher level of entertainment value expected.

Michael Port: Now, if entertainment value is not expected, but you can still deliver it, well then you really stand out. So, if you can solve their problems, if you can deliver exceptional transformational experiences for them because you’re offering them solutions to things that really frustrate them and challenge them, and you can entertain them at the same time, well then you’re in a league of your own, especially in those environments where the entertainment value expectations are actually low.

Michael Port:  And look, give yourself some credit because you’re pretty darn entertaining. You really are. You’re witty, your sense of humor is dry, and you, I think, are fully self expressed when you’re presenting and you do it in your way. And that’s what’s so important. There is no one style that works for presenting. And any time you try to present like someone else, you’re setting yourself up for failure because you will never be like somebody else. And if you focus on amplifying the most compelling parts of your personality as it relates, again, to solving the problems for the people that you serve who are in the room at that time, well then you can create a style that you feel very comfortable with and really, really shows off your personality. Because there are no expectations with respect to how you’re supposed to be as a presenter. What they’re evaluating is, “Did this person help solve my problems? And do I feel like I can produce a better result because I heard them? And did I enjoy myself while I did it?” If you’ve got those three things, you’re good to go.

John Jantsch: Let’s … because we have been focusing a little bit on winning more business and not necessarily wowing 50,000 people, because the bulk of people will never have that experience. I mean, they’ll sit across the table, they’ll try to convince somebody to buy from them. When creating presentations that are maybe primarily to get business, like I talked about my speaking for leads, what do you find the best way? Because I think this is … sometimes people can have great information and then they get to that call to action part, and they sort of stumble. It either comes out inauthentic or they don’t really get across what they’re trying to say. I mean, what’s the key to writing effective … if we are trying to get business from that talk, what’s the key to writing effective or presenting an effective call to action?

Michael Port: So, let’s back it up a little bit because as you know, the closing techniques that someone uses in say, a sales conversation are often not the things that made the sale or lost the sale. The sale is usually made much earlier on in the relationship. Earlier in the pipeline is when you’ve won or you’ve lost. But sometimes we associate something we did at the end and say, “Well, that’s why I won the business.” And of course there are certainly some tactics that are more effective than others when it comes to actually asking for the business. But if we back it up a little bit and we focus on, “Alright, well how would we … if we’re just doing a short presentation, how would we structure it? What’s important?” Well, there are five elements that we see exist in every good presentation, and I stay away from absolutes, but in this case you can find these five elements in one way, shape, or form in great presentations that you see.

Michael Port: Now, they’re not the only five elements that you’ll have in a presentation, but it’s a great way to start. And very often when we work with individuals who are promoting their businesses through speaking, or if we’re going into large organizations and we’re working with sales teams or anybody else that is out in the world presenting that brand, we’ll work them through what’s called the foundational five. And the foundational five is five elements that, if we are really clear on, then we can make this pitch, this presentation in almost any way, shape, or form in three minutes, or 30 minutes, or three hours. It doesn’t really matter because those are elements that we hit and we can expand or contract them based on the length of time that we have.

Michael Port: So number one, we need a big idea. We need a big idea. And a big idea doesn’t need to be different to make a difference, but it needs to be true for the people in the room, and it needs to be relevant for the people in the room, and interesting to the people in the room. So, what’s a big idea? Well, if I think about a Duct Tape Marketing. To me, Duct Tape Marketing is a big idea because … and I’m not an expert in Duct Tape Marketing, but I know the brand from seeing it out in the world. And I would say this, and you could tell me if I nailed this or if I’m off. I would say that this: most marketing education, seems to me, focused primarily on tactics, but tactics that are ad hoc, often disparate. And what happens is the entrepreneur is fed so many different lines of thinking that they don’t know what to do with it all because there’s no context around it. But what you’ve done with Duct Tape Marketing is you’ve created a system so that any entrepreneur can plug that system into their process, and then they have a repeatable system for booking more business. So, you’ve taken a very systematic approach to it. To me, that’s a big idea. Did I get that? Am I right?

John Jantsch: Of course. I mean, you just wrote my brochure.

Michael Port: Perfect. So, that’s a big idea, and that’s something that people will resonate with. They’ll go, “Yeah, man, I really, I just read a marketing book and it just was idea after idea after idea, I don’t even know what to do with these things. And then this guy’s saying, well no, there’s a systematic approach to it.” So, if you’re somebody who likes organization and structure and order, well now you’ve got something that you can really, really hold on to and use for the rest of your life, your career.

Michael Port: So, that’s a big idea. Then there’s a promise. Each speech has some sort of promise. Each presentation has a promise. So. What’s the promise that you’re making to the people in the room? Because the big idea is a way of seeing the world that if they adopt, will be one of the reasons they’re able to achieve the promise. And so in order for them to get this promise, they got to buy into the big idea. And our job is to demonstrate that this big idea is something that’s relevant to them, it’s interesting to them, and will produce return for them. So, if the promise is, “Well, you’re going to have more clients than your heart desires. You’re going to have as much business as you could possibly handle.” Well, that’s a promise that I think most entrepreneurs that you work with, they want … if someone can make them that promise, they say, “This fantastic. That’s what I want.” So people … if they listen to your presentation, and they buy into the big idea, and they go and implement it, that’s what should happen. So, that’s pretty straightforward.

Michael Port: Now, there are three more elements. Element number three is being able to demonstrate that you understand the way the world looks to the people in the room.

John Jantsch: I’m going to interrupt you. I thought you were going to tell me, but you have to buy the book to get the three adenoids, so …

Michael Port: That’s funny. No, that’s exactly the problem with most speeches is they don’t actually deliver. They just say, here’s a little tease and then that’s it. But I think if you say you’re going to do something you have to do it. It’s one of the things we see happens in speeches. They’ll say, “Okay, so there are five elements to, X, Y and Z.” Then they do three and they go, “Oh shucks, I only had time for three. Too bad. But you know what? In the back of the room you can buy …” And that’s not how Duct Tape Marketing folks do business.

Michael Port: So, the third element is being able to demonstrate that you understand the way the world looks to the people in the room. Because when you have the platform and you’re an expert, it’s the … you’re asking them often provocative questions and you’re sometimes asking them to challenge themselves to do things differently, which means they’ve got to do some work. And some of that work may be uncomfortable, either because it’s time consuming or because it means they have to change something. And if they distance themselves from you because they don’t think you understand them, even if your big idea is interesting and relevant to them, and even if the promise that you’re making is something that they want, they may opt to say, “You know what? He doesn’t really get me or she doesn’t really understand me and my business is different. Whatever they’re talking about, I mean, it probably works, but it’s not really for me.” And then they can get out of doing that work. But if they feel that you’re just knocking one pin down after another, where they say, “Oh my god. Yep, that’s me. Yep, that’s me. Yep, that’s me. Yep, that’s me. Yep, that’s me,” then they see that you really understand the way the world looks to them and they’re more likely to listen to you.

Michael Port: The fourth element is being able to demonstrate, illustrate, articulate the consequences of not adopting the big idea, the consequences of not fulfilling this promise. And often, as you know, people are more motivated to move forward when they’re trying to move away from something, something that hurts. You’re going to move your hand away from fire much more quickly then you’ll pull it out of just sort of lukewarm water. So, we want to make sure that we don’t skip over those consequences because we think that they already know what they are. We want to stoke the fire there. We want to push the buttons a little bit more.

Michael Port: And then the fifth element is being able to demonstrate, illustrate, articulate the rewards of adopting this worldview, seeing the world differently, adopting this big idea, achieving this promise, because that’s where they want to go. So, there are, of course, financial rewards, there are spiritual rewards, there are physical rewards, there are emotional rewards. And if you know your audience really well, then you’ll know which rewards are most exciting to them that are going to get them the most stimulated.

Michael Port: Now, with that said, then the next question is, “Well, you did all of this, they love it. How do you move the conversation forward? How do you continue it?” And there are certainly lots of different ways to do it, but when I was doing those kinds of speeches earlier on in my career, I didn’t like the idea of making any kind of hard sell, because at that point, I wasn’t well known. It’s very different when you walk into a room and they already know you, they’ve already read your books. It’s a very different dynamic. If Oprah walks into a room and says, “Listen, lie down on the floor and act like bacon,” you’d be like, “Alright, sounds like a great idea.” But you know Oprah and you trust her and you think, “Well, she’s asking me to do this for a good reason.”

Michael Port: But if the people in the audience don’t know you, well, do you have enough trust to make sales offers? Because it seems to me that sales offers should be proportionate to the amount of trust that we’ve earned. And so I, when giving a short presentation, 20 minute presentation to say, a Chamber in 2003 when nobody knew who I was, I didn’t feel comfortable saying, “Okay, great. Now, you’ve got to hire me.” So, what I did instead was say, “Listen, every week I do this thing,” and I had a name for it, “and each week I would bring a different topic that relates to you, and the specific issues that you face on a regular basis. And then we, we address it, we discuss it, and it’s free and it always will be. And I don’t sell anything there. And if you love it, you’ll keep coming back. And if you can come next Monday, you’ll come. If not, you’ll come the following Monday, it’ll be there for you. And if you don’t like it, then you won’t come back again but didn’t cost you anything. And here’s how you can sign up for it.”

Michael Port: And that one strategy for me produced 85% of all business that I booked because, of course, once they’re into that environment, now you’re developing really deep relationships with them and they are starting to raise their hand and say, “Hey listen, I’d like to talk to you about working with you.” Because of course they know what you do, and if they think you have the solutions to their problems, they’re going to be looking at your offers. And if you’re in regular communication with them, then you’re continuing to nurture that relationship and make offers as is appropriate based on the amount of trust you’ve earned. So, the more trust you earn, the bigger the offers are that you can make. And so I did it in that form, because it made sense for me, given the kind of work that I did, but it doesn’t have to be in a weekly conference call or a weekly livestream. It could be something that you do one on one really, really simple just with an individual at a time, 20 minutes at a time. So- [crosstalk]

John Jantsch: And obviously that’s a bigger investment of time on your part. But I think it sends such a signal that you’re in this for the long haul. You’re not just trying to sell me something and be done. Obviously once I get to know you, I’m probably going to pay a lot more money, than I might have at that event. So, it- [crosstalk]

Michael Port: No, I mean, that’s exactly right. I mean, we’re always looking at the lifetime value of somebody that we serve. If you’re just a sort of a, like, “Okay, let me just try to get a quick thing here, quick thing there, quick thing there,” that’s one way of building a business, but it’s not particularly satisfying, at least to me longterm. And I don’t think it’s particularly meaningful to the people that we serve. And I think you make an extraordinarily important point because if you … if part of the reason that you’re on a platform presenting yourself is because you’re trying to demonstrate credibility and earn credibility and earn, I think, is really the operative word, we can’t just … we’re not entitled to credibility because of something we’ve done. We have to continue to earn it and every new person we meet, we’ve got to earn it again.

Michael Port: And as soon as we start to feel entitled to that attention or that credibility, that’s when we start, I think, just going down hill. So if I’ve got to earn it, I think it’s really important to people that we serve to see that you’re in it for the long haul, and that what you’re doing is going to be around for a long time to come. Because one of the ways that people infer credibility is by seeing your consistency. So, the more consistent you are, the more credible they will see you. And if what you produce consistently is something that will help them specifically, well that’s a pretty good match.

John Jantsch: Absolutely. So Michael, if I was out there thinking I want some help writing my speech, I want some help with the performance of that, I want some help on how to rehearse, tell us about Heroic Public Speaking and how you might be able to help us.

Michael Port: Well, thank you. I would love to. Look, heroicpublicspeaking.com has got tons of information. Heroicpublicspeaking.com has got lots of information and, of course, free tip sheets, resources, videos that you can watch. So, we try to do our best to give you a really clear picture of how we help. But we work with both corporations, and we work with individuals, and we have a 10,000 square foot facility here in New Jersey, in an adorable little town and we run really comprehensive training programs for individuals and for organizations both here on site and at their headquarters as well.

Michael Port: But the thing that I think is important to remember, is that every single person that we work with is unique, is an individual. And we do not work with the same people in the same way, which is one of the reasons that we put so much customization into our training programs, because we think that if you see somebody that we’ve worked with and you say, “Oh yeah, that’s a Heroic Public Speaking speaker,” then we failed. Each person should be unique and what you should see is the extraordinary work that speaker is doing. But most importantly, you should see transformation in the audience. But the craft itself should be transparent.

Michael Port: So, we do a lot of customization for the people we work with and we’ll work with people individually for those whom it’s appropriate. We have online courses, in person courses, short-term courses, longterm courses. We really try to serve the different types of people that we have dedicated ourselves to based on what is most appropriate for them in the timeframe that they have available to them.

John Jantsch: Well, and as somebody who has both watched you work and been been a student of your work. I mean, I think clearly, a lot of the growth that you’ve experienced at HPS has to … is really a telltale sign of the effectiveness of the work that you’ve done.

Michael Port: Thank you so much. We are very … our net promoter score is consistently above 90, and if people aren’t familiar with net promoter score, I’ll give you a framework. Bank of America … Well, so I’ll start with Apple. Apple is about a 65 and they’re a pretty popular company, and Bank of America is about a negative 27. So, you get the … you see the range there. But for us, what we’re most proud of is that 90% of the people that we serve come from referrals from other people that we serve. And that means a lot to us.

John Jantsch: And it’s just heroicpublicspeaking.com.

Michael Port: Correct.

John Jantsch: So, Michael, always great to catch up with you and hopefully we’ll see you sooner than later.

Michael Port: Thank you so much, my friend.

How to Give a Great Business Presentation

How to Give a Great Business Presentation written by John Jantsch read more at Duct Tape Marketing

Marketing Podcast with Michael Port
Podcast Transcript

Michael PortToday on the Duct Tape Marketing Podcast, I chat with author, professional speaker, and entrepreneur Michael Port.

Port is the co-founder and CEO of Heroic Public Speaking, where he trains entrepreneurs, professional and aspiring speakers, and executives on how to give a compelling speech that changes hearts and minds.

He is also the author of six books, including Steal the Show, which shares practical public speaking tips. A former professional actor, he now focuses his attention on helping businesses use public speaking as a marketing tool, and often appears as a communications and business development expert on MSNBC, CNBC, and PBS.

On today’s episode, Port shares his insights into everything public speaking-related—from combating nerves to rehearsing effectively to the elements that make up an effective speech.

Questions I ask Michael Port:

  • How much of public speaking is about the performance versus the content?
  • How can public speaking advance the customer journey?
  • What is the key to incorporating an effective call to action in a presentation?

What you’ll learn if you give a listen:

  • Why the amount of work you put into a presentation should be directly proportional to the stakes of the presentation.
  • How to reduce anxiety when approaching public speaking.
  • What foundational five elements are key to building a great presentation.

Key takeaways from the episode and more about Michael Port:

Like this show? Click on over and give us a review on iTunes, please!

This episode of the Duct Tape Marketing Podcast is brought to you by Rev.

Rev offers quick and accurate transcription services. Whether you’re looking to transcribe a video or podcast episode, want to record a meeting, hope to dictate a blog post or even a book, Rev can help you get it done.

We at Duct Tape Marketing use Rev for transcription of all our podcast episodes, and we have a special offer for you. Go to https://www.rev.com/blog/dtm to secure a $100 coupon for new users.

A Quick and Effective Approach to Facebook Advertising

A Quick and Effective Approach to Facebook Advertising written by John Jantsch read more at Duct Tape Marketing

Facebook remains the dominant social media platform. In a recent earnings call, CEO Mark Zuckerberg shared that there are more than 2.2 million daily users on the platform. That means that small business owners who are not advertising on Facebook are missing out on an opportunity to connect with about a third of the global population.

If you’ve been thinking about Facebook advertising but are intimidated by the process of starting an ad campaign on the platform, never fear. This simple guide will help you get your first campaign up and running.

Start by Setting Goals

What are you really hoping to accomplish with your Facebook campaign? Yes, you’re hoping for more business, but how will you measure success? Set clear goals with firm numbers. Something like, “We’re hoping to increase website traffic by X percentage” will help guide you through the process much more effectively than a goal like, “find new prospects.”

Establish Your Budget

Before you dive into the actual creation of the campaign, you’ll want to know the limits of what you can actually spend. A lot of small businesses don’t set a firm budget for Facebook and end up increasing their spend month after month, chasing greater results.

That is a recipe for spending well outside your means, and will also allow the Facebook advertising platform to run you, rather than you working intelligently within a budget to get the most out of what you can actually afford to spend.

It’s best to set a daily budget when you’re first starting out. This allows you to monitor your spend more closely, and you can adjust or pause spending as you learn more about your ad costs.

Find Your Audience

Facebook advertising can allow you to stay top of mind with your existing customers and also reach a whole new audience who might also have interest in your products and services.

You should already have some information about the customers you interact with regularly. Things like age, location, and gender are ways that you can narrow down the audience for your ads. You’re able to customize all of this information, or if you don’t feel comfortable doing that just yet, Facebook can auto-select your ad placement for you.

You can also target your advertising towards people who have interacted with your business in person but haven’t necessarily encountered it online. By creating a custom audience for offline activity, you can present your advertising to people you’ve either met at in-person events or at your brick-and-mortar store (more details on how to establish a custom audience for offline activity can be found here).

You can also use the Facebook Pixel tool to install a line of code into your company’s website. This code tracks those who visit your site and will send them targeted Facebook ads based on their behavior. For example, if you own a shoe store and someone recently browsed your site for women’s shoes, you can target them with Facebook advertising for your new wedge sandals.

Facebook also allows you to create lookalike audiences using information you have on the demographics of your existing customers. You upload the information on your current customers into the Facebook ad platform, and they will generate a list of users who have similar attributes.

Settle on Your Ad Type

Facebook offers a variety of ad types of businesses. The type of ad you choose to create will depend on the goals you’ve set for your campaign.

  • Link click ads and video ads are probably what comes to mind when you picture a Facebook ad. They’re incorporated into a viewer’s newsfeed. They contain either a static image or video, and will direct traffic to your external website, to a landing page or blog post of your choice.
  • Boosted page posts are a little different. You can always post something on your business’s Facebook page for free, but you can choose to boost the post for a cost, amplifying the reach of the original post.
  • Carousel ads and collection ads also appear in viewer’s newsfeeds, and they provide them the opportunity to scroll through a variety of images. These are popular with retailers offering a variety of similar products.
  • Dynamic product ads are those ads linked up with the Google Pixel code. These ads are displayed based on a visitor’s past actions on your company’s website.
  • Lead ads contain a form within the ad, allowing viewers to download your ebook or sign up for your newsletter all from within the Facebook platform. This allows you to eliminate the steps of asking them to travel to your external website and click a call to action button there.
  • Page like ads allow you to drive visitors to your business’s Facebook page. They contain an image and text, plus a button for them to like your page.
  • Page post photo and video ads allow you to share photos or video from your Facebook page with your chosen audience.
  • App ads allow you to present viewers with a photo and an accompanying link encouraging them to download your business’s mobile app.
  • Event ads and offer claims allow you to promote a specific upcoming event or promotional offer for your business.
  • Local awareness ads allow you to target viewers within a certain geographic location. This is a great option for small local businesses hoping to reach people in their neighborhood.
  • Messenger ads are incorporated into the viewer’s Facebook Messenger feed. These messages appear alongside chats with their friends, and when they click on the ad, they can chat with your business.

Check out the guide in this article for more on which types of ads best align with which goals.

Check Your Progress

Once you’ve selected your ad type, you’re not done just yet! You’ll want to check in on how your ad is performing against the goals you set for the campaign. Continue to refine your approach as you go, tweaking your images and messaging in the ad, adjusting your target audience, or considering another ad type if you’re not getting the desired results with your present type.

Weekend Favs May 4

Weekend Favs May 4 written by John Jantsch read more at Duct Tape Marketing

My weekend blog post routine includes posting links to a handful of tools or great content I ran across during the week.

I don’t go into depth about the finds, but encourage you to check them out if they sound interesting. The photo in the post is a favorite for the week from an online source or one that I took out there on the road.

  • WhatsApp Business – Respond to, sort, and manage conversations with customers.
  • Startup3 – Create a website with templates and coded designs.
  • Roboform – Store all of your passwords in one safe place.

These are my weekend favs, I would love to hear about some of yours – Tweet me @ducttape